Bylaws of the Battle Ground Art Alliance

BYLAWS OF THE BATTLE GROUND ART ALLIANCE

December 30, 2001

Revised March 26, 2006, Revised 2009, Revised August 2011

 

 

ARTICLE 1.NAME

Section 1. The name of the organization shall be the Battle Ground Art Alliance.

 

ARTICLE 2.PURPOSE

Section 1. The purpose of the Art Alliance is to support and encourage artists in our community and to increase public awareness of the arts.

Section 2. This Alliance is organized exclusively for charitable and educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code.

 

ARTICLE 3.MEMBERSHIP

Section 1. The Alliance shall be composed of active members and patrons.

Section 2. Active members of the Alliance have full voting privileges, are eligible to serve in all offices and participate in exhibitions. Active members must pay their annual dues and actively participate in the Alliance.

Section 3. A Patron is any person, company, or organization that annually supports this Alliance with finances or by gifts-in-kind.

Section 4. The minimum age for membership is 18.

Section 5. The image of the Alliance is reflected by the conduct of its individual members. Complaints about misconduct of any member that affects the welfare of the Alliance as a whole will be accepted only in writing to the Executive Board. Personal complaints or criticism should not be aired in open meetings. The Board will hold separate meetings with each party involved and each party shall be given the opportunity of a full hearing. If the facts support the complaint, a formal letter of reprimand will be issued. Two such letters will call for automatic expulsion of membership in the Alliance.

 

ARTICLE 4.DUES

Section l. Dues shall be set by the members and may be reviewed annually.

Section 2. Dues are by the calendar year and are due January thirty-first to maintain membership.

 

ARTICLE 5.MEETINGS

Section 1. Special meetings shall be convened by order of the President. There will be made reasonable effort to notify all members not less than seventy-two (72) hours prior to the meeting.

Section 2. Each Active member shall be entitled to one vote on any matter brought before the membership. Absent members shall not be entitled.

Section 3. Those Active members present at any meeting of the membership shall constitute a quorum for that meeting. Unless otherwise stated in these bylaws or in the statues governing this Alliance, adoption of any matter voted on requires the approval of a majority of votes cast.

 

ARTICLE 6.MANAGEMENT

Section 1. The Executive Board shall manage the business affairs of this Alliance.

Section 2. The Executive Board shall consist of the President, Vice President, Secretary, Treasurer, Membership Secretary, Historian, and Publicity Chair. One or more Members At Large may be added, as the Board determines.

Section 3. The term of office of each Board member shall begin in January and run two calendar years. In the fall of even years a nominating committee of three members shall be selected.  The nominating committee shall submit names of at least one consenting candidate for each elective office to the Executive Board. Active members may also submit names of consenting candidates to the Board. The active members shall elect officers to serve on the executive Board. The Board will present a ballot to the Active members prior to the November election.

Section 4. The Executive Board meetings shall be set at the discretion of the President with not less than seventy-two (72) hour notification. A simple majority shall constitute a quorum for the transaction of business at any Board meeting.

Section 5. Any Board member may be removed from office by a two-thirds vote of the membership at any regular or special meeting of the membership. Notice of the proposed removal of a Board member must be given to such Board member not less than seventy-two (72) hours prior to the date of the meeting at which such removal is to be voted upon. Such notice to the Board member must state the cause for the proposed removal.

Section 6. Unexcused absence from three (3) consecutive meetings of the Executive Board shall be due cause for removal of a member.

Section 7. If a vacancy occurs on the Executive Board, the remaining members of the Board shall appoint an Active member to serve the unexpired term of the Board member.

 

ARTICLE 7.DUTIES OF OFFICERS

Section 1. President. The President shall supervise all activities of the Alliance, execute all instruments in its behalf, preside at all meetings of the Executive Board, call such meetings of the membership as shall be deemed necessary, and perform such other duties usually inherent to such office.

Section 2. Vice President. The Vice President shall act for the President in his/her absence and perform such other acts at the President may direct.

Section 3. Secretary. It shall be the duty of the Secretary to keep all records of the Executive Board and of the Alliance and to perform such other acts as the President may direct. The Secretary shall be responsible for the production and publication of the minutes of all membership meetings.

Section 4. Treasurer. The Treasurer shall receive and be accountable for all funds belonging to the Alliance, pay all obligations incurred by the Alliance when payment is authorized by the Executive Board, maintain bank accounts in depositories designated by the Executive Board, and render periodic financial reports. There shall be an annual audit.

Section 5. Membership Secretary. The Membership Secretary shall keep the membership list current, and assure that all new members are welcomed.

Section 6. The Publicity Chair will be responsible for all media ads and public announcements for Art Alliance events, and oversee any needed updating of materials, such as brochures, CDs and postcards.

Section 7. Historian. The Historian will keep the documentation of Art Alliance activities in the form of a notebook or album, and make it available to members and the public at Art Alliance events.

Section 8. Member At Large. The Executive Board may choose to add to its number one or more Members At Large. Such members of the Executive Board shall support the Art Alliance at events, attend general and board meetings and perform other duties as the President directs.

Section 9. Compensation. Executive Board officers shall not receive any salaries or compensation for their services, but may be allowed reimbursement for expenses incurred on behalf of the Alliance by direction of the Members or the Board.

Section 10. Check Signatures. All checks issued by the Alliance shall have two (2) signatures. Those authorized to sign shall be the President, Vice-President, Treasurer, and others the Board may designate.

 

ARTICLE 8.COMMITTEES

Section 1. The Membership or the Board may create committees from time to time to assist in the performance of the Alliance’s objectives.

 

ARTICLE 9.AMENDMENTS

Section 1. These Bylaws may be amended by a majority vote of the membership present at a meeting for which notice of the proposed Bylaw amendment was an announced item on the agenda.  The proposed amendment shall be mailed or e-mailed to all Active members seven (7) days prior to the meeting.